Learning how to export data from SAP to Excel is a helpful skill to have for all users of SAP. If you have been having problems with exporting data from SAP to Excel, then you should know that there are a number of ways to perform this.
How to Export Data from SAP to Excel
The file LIBDBSL.SAR forms a complete SAP kernel patch together with the database-independent DW.SAR archive. (SAP Note 19466 - Downloading SAP Kernel Patches describes how kernel patches are imported). Next, unpack the SAR archive with the SAPCAR tool. Before doing so, refer to note 212876- The New Archiving Tool SAPCAR. Now that your SAP ERP is effectively connected to your SAP HANA database, you can access data through virtual tables, and you can replicate data to SAP HANA, through replication tasks. Here, we will create a replication task to replicate data in real time from our source. SAP Note 2922700 - SAP HANA 2.0 SPS 04 Database Revision 048. SAP Note 2893339 - SAP HANA 2.0 SPS 04 Database Revision 047. SAP Note 2876629 - SAP HANA 2.0 SPS 04 Database Revision 046. SAP Note 2380229 - SAP HANA Platform 2.0 - Central Note SAP Note 2372809 - Guideline for upgrading a HANA 1 system into HANA 2. Unfortunately, I no longer have access to any SAP applications due to changing jobs so the below is from what I remember. You can add this into an Excel macro by copy and pasting into a Sub. You will need to open SAP manually as well keeping the computer unlocked, otherwise your macro will crash.
Exporting Data: Option 1
- The first thing is to click on the list menu. Once you do that, you should select the Export option and then the Spreadsheet option. This option works when you are in the full-screen mode where the SAP screen is displaying returned data lists.
- If you have more than one format available with regard to the spreadsheets, then you will see the Select Spreadsheet option open up.
- Since there are many ways of saving the spreadsheets, you should specify the format, which you prefer on the dialogue box list.
- Once you select your preferred format, you need to confirm the new settings.
- You will have to state the name and path of the file you are dealing with then save the changes.
- At times, you will also be required to make the relevant settings. The program linked to the selected extension on the file name will then open the file you generate after you have completed the exporting process.
Exporting Data: Option 2
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- You can use the icon for exporting as a shortcut.
- All you have to do is to click on the exporting icon, which is an arrow pointing to the right, then select the spreadsheet button. Once that happens, your SAP data will be exported to Excel without a problem.
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- You can make use of the right clicking option to export data from SAP to Excel.
- Once you have determined the data that you want to export, you need to place your cursor within that data. It does not matter where the cursor lies as long as it is within that data displayed on the screen.
- You should right click using your mouse, after which you will have access to a drop-down menu. You can then select the spreadsheet option and export that SAP data to Excel.
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If you are not interested in having to follow the lengthy processes when exporting SAP data to Excel, then there are things that you can do to make the process much easier on you. Some of them are outlined below.
- In the case of Exporting Data I, you can still use the List>Expert> Spreadsheet option. However, when the Select Spreadsheet dialogue box comes up, you should select the Always use Selected Format option. Once you confirm the settings, you can proceed as usual. Anytime you expert SAP data after that, it will be exported to the preferred settings.
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- You can also use the command box to reset the default settings to excel ones. In such a case, you can type “&reset_excel” (minus the quotation marks) and then press enter. From then on, your SAP data will always be exported to Excel.
Learning the above methods on how to export data from SAP to Excel will help simplify your SAP experience.
Over Christmas / New year, I’ll be upgrading a customer from a very old (as in unsupported by both the vendor and SAP) release of their database to the latest release supported by 46C. As part of the exercise, we are bring the Support Packs (Support Stacks came in after 4.6C) up to date. However, when I loaded the Support Packs into the target system’s /usr/sap/trans, I couldn’t decompress them for processing via transaction SPAM.
I transferred the latest SPAM (SAPKD00040) and the 50 Support Packs (yes, I know) required from http://service.sap.com/swdc to the UNIX server via my PC. When I started decompressing the Support packs on the UNIX system, everything went OK for the BASIS (KB46Cxx.CAR) and and ABAP (KA46Cxx.CAR) Support Packs, but when I went to decompress some of the R3 Support Packages, SAPCAR failed (with a less than useful message).
The tool used to decompress the CAR files is SAPCAR – SAP’s own version of the UNIX / Linux tool tar. I sat back and had a think about what SAPCAR actually does, and what could have gone wrong. My first thought was that I had corrupted the files somehow in the transfer process. I still had the CAR files on my PC, so I downloaded SAPCAR_5-10000854.EXE (4.6D 32-BIT Windows Server on IA32 32bit – a windows compatible version of SAPCAR) to test whether the CAR files on the PC were OK – I went to http://service.sap.com/swdc, selected ‘Search for Support Packages and Patches in the Archive’, and searched for SAPCAR, but you can also search directly for SAPCAR_5-10000854.EXE (remember that the part of the name following SAPCAR will differ between SAP different releases and platforms).
When I attempted to decompress KH46C36.CAR on my PC using SAPCAR_5-10000854.EXE, it worked quite happily. More importantly, it also worked for all the CAR files that were causing me problems on the AIX server.
Now, remember that I was thinking that the original problem was caused by corruption during the file transfer, either from SAP to my PC, or from my PC to the server. The logical conclusion, if that was the case, would be to restart the transfer at whichever step had corrupted the file(s). However, because it appeared that the problem may have been with the UNIX SAPCAR Dell latitude e7440 drivers for windows 10. , I wondered whether the decompressed files created on the Windows system would work with the AIX system. As it turned, after I transferred the decompressed files from Windows to the EPS/in directory on the AIX system, I was able to import the the Support package using SPAM.
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This makes sense, given that what we are working with is the source of the platform independent ABAP code. The code that ends up in the transport may look differently depending on the machine architechture (read up on little endian versus big endiann), but the contents of the transport will be the same across platforms, for the same release of SAP. On the other hand, if I wanted to upgrade AIX or DBMS specific parts of this particular installation, I would be upgrading the kernel (i.e. /sapmnt/XXX/exe for 4.6C) files, not loading my data into the system via SPAM.
More to the point, what does this get me ?
I can get the OS / DBMS independent upgrades completed, so that the testiers don’t get held up. I get this done before I get distracted by tracking down the kernel error (i.e. why the AIX SAPCAR doesn’t work).